Notice to Bidders: Weeping Willow improvement project

TOWN OF RIVERHEAD

NOTICE TO BIDDERS

Sealed proposals for the Weeping Willow Park Improvement Project will be received by the Office of the Town Clerk, Riverhead Town Hall, 200 Howell Avenue, Riverhead, New York until 4:00 pm on October 4, 2012, and will be publicly opened and read aloud at 11:00 am on October 5, 2012 in the Office of the Town Clerk.

Plans and specifications may be examined and/or obtained on or about September 20, 2012 at the Office of the Town Clerk between the hours of 8:30 am and 4:30 pm weekdays, except holidays or by visiting the Town of Riverhead website: www.riverheadli.com and click on Bid Requests.

Funding for this project comes in part through an EPF grant administered by the New York State Office of Parks, Recreation and Historic Preservation (OPRHP).  The contract contains questions, forms and other procedures that must be followed as conditions of this funding.  Under Article 15A, Executive Law, the State of New York is committed to providing Minority and Women Owned Business (MWBE) equal opportunity to participate in government contracts.  The following goals have been set for this project: 8% of the contract value of MBE”s and 7% of the contract value for WBE”s.  The successful bidder may be required to furnish an EEO policy statement and reports showing the participation of various business enterprises of subcontractors and suppliers on the contract.

There will be a mandatory pre-construction meeting on October 1, 2012 at 9:00 am at the site of the proposed construction at 967 West Main Street, Riverhead, New York 11901.  All potential bidders will be required to attend and to sign the attendance sheet as proof of attendance.  

A fee $50.00 *refundable fee (*subject to terms, conditions and instructions to be provided by Town Clerk/Receipt of Fee form) will be required for each hard copy of the contract documents obtained from the Office of the Town Clerk.

Each proposal must be submitted on the form provided and must be in a sealed envelope clearly marked, “Weeping Willow Park Improvement Project” and must be accompanied by a bid surety as stated in the Instruction to Bidders.

Please take further notice, that the Town Board reserves the right to reject in whole or in part any or all bids, waive any informality in the bids and accept the bid which is deemed most favorable in the interest of the Town of Riverhead.  The Town Board will use its discretion to make judgmental determination as to its best estimate of the lowest bidder.  Note: Bid responses must be delivered to Office of the Town Clerk at the address above.  The Town may decline to accept, deem untimely and/or reject any bid response/proposal that is not delivered to the Office of the Town Clerk.

BY ORDER OF THE RIVERHEAD TOWN BOARD
DIANE M. WILHELM, TOWN CLERK
Riverhead, NY 11901
Dated: September 5, 2012